Human Resources Assistant – Maternity Leave Replacement (12 months)

Status: Full-Time, Temporary Position | Location: Vaudreuil-Dorion, QC
Report To: Director of Human Resources | Service: Human Resources

OVERVIEW

Reporting to the Director of Human Resources, the HR Assistant will possess exceptional administrative and communication skills. The HR Assistant should be a conceptual thinker with outstanding organizational and time management abilities. Reliability and precision in following instructions, along with the capability to multitask and adapt in a fast-paced environment, are essential.

The HR Assistant will support the HR department in various functions, including employee records management, corporate events, recruiting activities, and HR system administration. The ideal candidate will demonstrate excellent organizational skills, maintain a high level of confidentiality, and manage multiple tasks efficiently.

The HR Assistant will perform other related tasks as requested by their immediate supervisor and will work closely with the HR and Payroll departments.
 

RESPONSIBILITIES

Support Dayforce Implementation | 10%

• Assist internal users with Dayforce-related inquiries and requests.
• Provide support through the Dayforce ticket system.

• Maintain and update employee records and HR databases with new hire information, changes in employment status, and other relevant data.
• Ensure all employee records are accurate and up to date.
• Manage group insurance processes.

• Provide administrative support to the entire HR department.
• Serve as a reliable source of information for employees, promptly addressing inquiries.
• Support and research policies and procedures to enhance the workplace environment.
• Process documentation and prepare reports related to personnel activities (staffing, recruitment, training, performance evaluations, etc.).
• Coordinate HR projects (meetings, training, etc.) and take minutes.
• Assist with writing memos, postings, and service notes for the HR department.
• Take notes at Health and Safety Committee meetings.
• Assist the Talent Acquisition Specialist with recruiting activities, including warehouse seasonal recruiting, background checks, and professional references.
• Translate documents and manage filing systems.
• Manage the yearly Calendar of Events.
• Oversee the Wellness program (workshops, etc.).
• Prepare and manage logistics for various corporate activities.
• Assist with annual performance evaluations and salary increase letters.
• Manage the Training 1% file.
• Enroll employees in various training activities (UDEMY, etc.).
• Address all internal and external HR-related inquiries or requests.
• Participate in job fairs.

BEHAVIOURS

• Results-oriented and proactive.
• Strong problem-solving skills.
• High level of confidentiality and professionalism.
• Team player with a collaborative mindset.
• Continuous learner, staying updated on industry trends and best practices.

QUALIFICATIONS

• Bachelor’s or College degree in human resources, Business Administration, or a related field.
• Minimum of 1-2 years of experience as an HR Assistant.
• Highly proficient with emails, MS Office, and HCM Software (Dayforce).
• Proficiency in spoken and written French & English needed to ensure communication with employees across Canada.
• Knowledge of Labor Law and employment equity regulations would be an asset.
• Effective HR administration and people management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

CONDITIONS

• This hybrid position entails working four days per week from the office and one day per week remotely.