Receptionist and Administrative Assistant

Status: Full-Time, Permanent Position | Location: Vaudreuil-Dorion, QC
Report To: Credit Supervisor | Service: Accounting

Reporting to the Credit Supervisor, the Receptionist/Administrative Assistant ensures that
incoming phone calls and clients are treated professionally. Assist the Accounts
Receivable Department by managing client records, printing, and sending reports. Also
offers diversified administrative assistance to the company.

Performs all other related tasks, all in accordance with the internal procedures and rules
of the organization.
 

TASKS RELATED TO THE FUNCTION

Reception | 70%

1. Manage incoming calls and answer queries made over the phone.
2. Transfer calls to the appropriate people and take adequate messages when
   necessary.
3. Welcome, help and/or assist visitors and the general public.
4. Ensure that the showroom is clean, always organized and prepare the necessary
   for events and seminars.
5. Maintain the Kitchen (Coffee Machines, Run Dishwasher (end of each day),
   Place Milk Order).

 

Administration | 20%

1. Open and stamp dates on general correspondence.
2. Maintain the general filing system and file all correspondence.
3. Administrative tasks when required for different departments (sales, operations,
   marketing, human resources, etc.).
4. Keep different lists up to date, such as phone list, workstation, etc.
5. Responsible for various translations.

 

Support to the credit department | 10%

1. Account Management (Opening & Closing of Accounts, Modification to account
   Information).
2. Daily Credit Card Posting.
3. Any other related tasks.

 

BEHAVIOUR RELATED TO FUNCTION

• Good interpersonal skills.
• Demonstrate initiative and be proactive.
• Ability to work in a team and willing to help.
• Positive and welcoming attitude.
• Demonstrate dynamism and a positive attitude.
• Be able to multitask.
• Demonstrate good ability to organize activities and meet non-negotiable deadlines.
• Demonstrate rigor and thoroughness.

ACADEMIC ASPECTS AND EXPERIENCE

• Have a high school diploma.
• Have a minimum of 1 year of experience in similar functions.
• Proficiency in spoken and written French & English needed to ensure
  communication with clients, suppliers and employees, across Canada.
• Strong data entry skills.
• Master the MS Office suite.
• Knowledge of SAP would be an asset.

This position does not require any traveling.